Job: OFFICE ASSISTANT

Jobing Description

OFFICE ASSISTANT

Burlington, VT

Apr 25, 2012

OFFICE ASSISTANT

Tetra Tech ARD (www.ardinc.com) has an immediate opening for an Office Assistant at our corporate headquarters in Burlington. This individual is a member of Tetra Tech ARD's administrative support staff team and reports to the Vice President of Administration. This individual is expected to develop a broad understanding of projects that Tetra Tech ARD is tracking and implementing to successfully process communications about them and to offer support to staff members who are working on these projects. As is true for all members of the administrative support staff, this person is expected to display effective interpersonal interaction skills and a willingness to backstop other members of the team when successful completion of support operations requires a cooperative effort. This is a full-time position which includes a competitive salary and a comprehensive benefits package that includes paid vacation/holidays and health care.

Responsibilities

The general responsibilities of the Office Assistant include, but are not limited to, the following:
* Process consultant agreements for overseas and home office staff.

* Receive all procurements shipped to the home office and enter new items into

inventory as needed.

* Act as phone backup and answer all calls in the absence of other administrative support staff

* Distribute all mail and coordinate courier shipments (via USPS, DHL, and FedEx) to domestic and international locations.

* Assist with the distribution of incoming electronic faxes.

* Backstop the Mailbox Master for Outlook.

* Copy and scan documents as requested.

* Assist staff in accomplishing specialized copying tasks..

* Keep kitchen and lunchroom stocked with necessary supplies (e.g., milk, newspapers).

* Assist with loading and unloading dishwasher in morning and night.

* Receive and log incoming shipments from vendors.

* Backstop Travel Coordinator and Specialist with uploading itineraries and obtaining MEDEX for staff travel.

Essential Qualifications

* High School Diploma or GED equivalent.

* Must be able to lift 50 lbs.

* 2+ years professional experience in office reception / administrative assistance role.

* Must be extremely dependable, trustworthy, and flexible.

* High level proficiency in MS Office applications.

* High level proficiency in data entry and database management.

* Very strong interpersonal and communication skills.

* Must be comfortable working in a fast paced and sometimes intense work environment.

* High level multi-tasking capabilities.

* Ability to comfortably respond to and manage a multi-line phone system.

* Sufficient competence in basic office business machine operations and office management tasks (faxing, filing, copying).

* Energetic and enthusiastic collaborative team player.

* U.S. citizenship or a valid U.S. work permit is mandatory.

In addition to a collaborative and family-friendly work environment, Tetra Tech ARD values diverse, energetic, and enthusiastic team players who are committed to high levels of performance and who are dedicated to providing superior services at all levels of the firm.

To be considered applicants must submit the following as part of this on-line application process:
* A letter of application explaining individual qualifications for this opportunity
* A current resume in reverse chronological format
* A list of at least 3 professional references including name, contact information, and statement of relationship to the reference.

Applications that do not meet the minimum requirements listed above will not be considered.

No phone calls will be accepted.

Tetra Tech ARD is committed to diversity and gender equality in all of its operations- in the U.S and overseas. We strive to reflect these goals in our global mission and in our workplace. We encourage applications from women and underrepresented ethnic, racial and cultural groups. Tetra Tech ARD is proud to be an Affirmative Action/ Equal Opportunity Employer.